Visibility of AI use
Which AI tools were visited, and how many of them have a decision.
The two figures
AI tools observedTools with a decision
Not covered
Under review doesn't count as a decision.
Substantiate
Show how your AI policy works in practice.
An auditor, your DPO or the board wants to know how your AI policy is working in practice. With Accountability you create a monthly or quarterly report on three questions: do we know which AI tools are in use, is sensitive data protected, and does the policy reach people?
Prefer to try it yourself? 14 days free, no credit card.
The Accountability screen. Demonstration with a fictional organisation.
The report
A report per period, for meetings and audits.
In an audit of last quarter, you want to show the figures and decisions as they were then, not as they are now.
You create a report for a month or quarter with the figures and their scope, the measurement coverage, the explanation for each legal provision and the decisions as they stood at the end of the period. After that, the report doesn't change, and you can download it as a PDF.
You have a document that shows how things stood in that period, and you can compare it with the previous one.
Accountability, with reports for earlier periods. Demonstration with fictional data.
Three questions
Three questions the report answers.
In a meeting or an audit, you want to show how the AI policy has worked over a period, not just at a single moment.
Each question gets two figures for the chosen period, with their scope. If there's no data for a figure, it says No measurement data instead of zero.
You can show what you know, and what the figures cover.
Protection of sensitive data
How often critical data was highlighted, and how often it was then masked or removed.
The two figures
Critical detectionsAdjusted
Not covered
Only in the apps where BeeSensible helps.
Supporting staff
How often an AI notice appeared, and how often the alternative was opened afterwards.
The two figures
AI notices shownAlternative opened
Not covered
These figures don't show whether staff are sufficiently trained.
Mapped to the law
For each provision: what the law asks, what BeeSensible contributes and what it does not cover.
A DPO wants to know which obligation a figure relates to. A CISO wants to know what it doesn't cover.
For each topic you can open an explanation of every provision, with its exact wording and the official source: GDPR Article 5(1)(c) and Article 32(1), NIS2 Article 21(2) (in the Netherlands, the Dutch Cybersecurity Act or Cyberbeveiligingswet) and AI Act Article 4(1).
You can link a figure to an obligation without pretending the figure ticks it off. This isn't legal advice, and there's no status per article.
GDPR Article 5(1)(c)
- What the law asks
- Data minimisation.
- What BeeSensible contributes
- Critical detections and the share adjusted before sending.
- Not covered
- Whether the processing as a whole is necessary, and what happens outside the supported apps.
GDPR Article 32(1)
- What the law asks
- Appropriate technical and organisational security.
- What BeeSensible contributes
- A measure at the point of input, with figures on what it did.
- Not covered
- The rest of your security, and whether it is appropriate as a whole.
NIS2 Article 21(2)(a), (d) and (g)
- What the law asks
- Risk analysis, supply chain, cyber hygiene and training.
- What BeeSensible contributes
- Which AI services are in use and how many have a decision; how often the policy was shown and followed.
- Not covered
- Whether the law applies to you, the wider measures and the reporting obligation.
AI Act Article 4(1)
- What the law asks
- A sufficient level of AI literacy among staff.
- What BeeSensible contributes
- That the policy reaches people when they open an AI tool.
- Not covered
- Whether employees are sufficiently trained.
What it doesn't do
Accountability doesn't establish compliance, and never shows individuals.
No certification
BeeSensible helps you comply with privacy rules. It doesn't certify anything or guarantee compliance. There are no compliance statuses, and no percentages presented as a legal standard.
Never per person
All figures are totals for the whole organisation. Figures only appear once five or more users are active; below that, there are no figures and no report.
Switched on per organisation
Accountability is switched on for each organisation separately. It requires the Realtime Privacy and AI Governance modules.
Further reading
Back up your AI policy with figures over a period.
Start with See, then switch on Accountability once the first figures are in. Want to see a report first? Book a demo.
14 days free, no credit card. Rolled out across your organisation within an hour.
