For school boards and schools
Help teachers use AI without putting pupil data at risk.
See which AI tools teachers and support staff use and record what is allowed for each one. Teachers get help as soon as pupil data appears in their text.
Prefer to try it yourself? 14 days free, no credit card.
Teachers already write with AI, often about pupils.
Form tutors use AI to make report comments warmer, teachers draft emails to parents in ChatGPT and a colleague recommends a new classroom tool. No surprise, with so much writing on top of teaching. But those texts are about children: their name, how their reading or home life is going, a parent's email address. Here's how to stay in control, in four steps.
1 See
See which AI tools teachers use.
The board wants to know which AI tools teachers use across its schools, besides the Copilot licence IT pays for. The catalogue shows the tools seen across the schools, from Copilot and ChatGPT to Magister and new classroom tools such as MagicSchool and SchoolAI, each with a risk score and the board's decision. Usage and Compliance show what share of AI use goes through approved tools.
More about SeeAn impression of the AI tools catalogue. The tools and risk scores come from the product. The decision in the last column is the school's own.
2 Decide
Assess a new classroom tool before pupils use it.
A teacher has found SchoolAI, a US classroom platform where pupils chat with an AI assistant, and wants to use it in class. IT has never heard of it. The screen shows the assessment of SchoolAI: who the vendor is, that the data is held in the United States, whether it trains on input and whether a data processing agreement (DPA) is available. The board decides, for example, to allow it only once a DPA is signed, and records that in the AI register.
More about DecideProduct example with fictional data.
3 Help
Help teachers protect pupil data while they write.
A form tutor asks an AI tool to make a pupil's report comment warmer. The pupil's name, how reading is going and the mother's email address are in it. BeeSensible highlights names, email addresses, home addresses and student numbers in the text. One click turns them into a placeholder such as [NAME1], or removes them, and the AI tool can still improve the comment. The school can also set masking to happen automatically when text is pasted or sent. A support plan can be anonymised the same way before it is shared.
Names that only mean something inside your school, such as an internal programme, a confidential project or your own file code, can be added as custom terms.
Custom terms that fit here
- Compass programme Project
- Learning Lab 2027 Project
- ZT files Code or reference
- Linden partnership Client
GeminiSupport plan: school year 2026/2027
Concerning Noah Whitfield, born 14 May 2013, student number 284619, living at 27 Chestnut Lane, Leeds.
Parents can be contacted at h.whitfield@example.com or 07700 900481. Since November Noah has worked with an adjusted timetable.
DeepSeek is not allowed here
Your organisation does not allow this tool for work. Use an allowed alternative.
Use instead
Open Microsoft 365 CopilotAlso allowed: ChatGPT
DeepSeek is allowed here, with limits
Your organisation allows this tool with limits. Only use it with anonymised data.
Use instead
Open Microsoft 365 CopilotAlso allowed: ChatGPT
No decision yet on DeepSeek
Your organisation has not made a decision on this tool yet. Do not share personal data or confidential business information here.
Use instead
Open Microsoft 365 CopilotAlso allowed: ChatGPT
Only enter public information here
Product example with fictional data.
4 Substantiate
Show the staff council and the board how your AI policy works.
The staff council asks how the school handles AI tools and pupil data, and the data protection officer wants to include it in the annual report. Each month or quarter you create a report: how many tools have a decision, how many critical details were adjusted before sending, and how often teachers chose the approved alternative after a notice. Always for the whole organisation, never per teacher, and downloadable as a PDF.
More about SubstantiateNotices about tools
Shown when someone opens a tool without a decision, or one that is limited or not allowed.
Browser use only, counted at most once per tool per day.
Product example with fictional data.
A customer's view
"Everyone here knows you have to be careful with customer data. But that awareness fades when you're busy. Knowledge is no guarantee of behaviour. That's exactly why we use BeeSensible."
Debby Elfrink Operations director, Speck Pompen This customer works in a different sector.
Trust and getting started
Your data stays safe, and getting started is quick.
What happens to your data
- Text is checked on our own servers, hosted by the European companies Scaleway and Hetzner, and deleted straight away.
- The dashboard shows totals for the whole organisation, never a breakdown by employee. Figures only appear once five or more users are active.
- You get a data processing agreement (DPA). The product DPIA and security information are available on request.
How to get started
- Install the extension on a few workstations, or have IT roll it out centrally through Intune or Group Policy, on any plan.
- Employees get an explanation and short videos about what they'll see and what they can do.
Good to know
Questions we often get.
Which pupil details does BeeSensible highlight?
Names, addresses, dates of birth, email addresses, phone numbers and identification numbers, in documents such as a support plan too. In each detection profile you choose which types are included and how strictly. Names that only mean something at your school, such as an internal programme, can be added as custom terms.
Does this cover pupils' use of AI and assessments?
BeeSensible is built for the work of teachers and support staff. On a school laptop or in a managed browser you also see how pupils use AI; on a personal phone you do not, so it does not give a full picture. Which AI is allowed in assessments is a teaching decision, and not one BeeSensible makes.
How does this fit the GDPR and the EU AI Act?
Report comments and support plans are about minors, sometimes about their health or home situation. A free account a teacher sets up has no DPA with the school. The catalogue shows for each tool whether the vendor offers one, and gives an indicative AI Act classification. It is for the board to judge what is appropriate.
Does BeeSensible block AI tools?
Not on its own. People see what was found and what you decided about a tool. You decide whether someone can still go ahead with a tool that is not allowed, and whether masking happens by default. What happens after a highlight or a notice is counted, without content and without a name.
Does this replace our AI training?
No, it builds on it. Training lays the groundwork for AI literacy. BeeSensible helps teachers apply that knowledge while they work, with highlights in the text and your decision shown when they open a tool.
Start with a few teachers and see which AI tools they use
Start with a small group, or see it in a demo first.
14 days free, no credit card. Rolled out across your organisation within an hour.
