For law firms and legal departments
Help lawyers use AI without exposing client information.
See which AI tools the firm uses and record, for each one, what may be done with case information. Lawyers get help as soon as client information appears in their text.
Prefer to try it yourself? 14 days free, no credit card.
AI is already part of legal work. The firm's oversight is not.
Lawyers use AI to summarise memos, compare clauses and write first drafts. A colleague recommends a new contract tool and it gets tried straight away. Those texts hold matter numbers, party names and amounts covered by professional confidentiality. Here's how the firm stays in control, in four steps.
1 See
See which AI tools the firm uses.
Firm management wants to know whether lawyers use the firm's research platform, or a contract tool a colleague recommended. The catalogue shows the tools seen at this firm, from Copilot and CoCounsel to ChatGPT and new contract tools such as Legora and Robin AI, each with a risk score and the firm's decision. Usage and Compliance show what share of AI use goes through approved tools.
More about SeeAn impression of the AI tools catalogue. The tools and risk scores come from the product. The decision in the last column is the firm's own.
2 Decide
Assess a new tool before case files go into it.
An associate tries Robin AI to check a lease for risks. Nobody at the firm has assessed the tool yet. The screen shows the assessment of Robin AI: a UK vendor that went into receivership in 2025, data held in the United Kingdom, unknown whether it trains on input, and a data processing agreement (DPA) on offer. The firm decides, for example, that no case information may go in for now, and records that in the AI register.
More about DecideProduct example with fictional data.
3 Help
Help lawyers protect client information while they work.
A lawyer asks an AI tool to summarise a confidential memo on an acquisition. The matter number, the client, the counterparty's lawyer and the purchase price are all in it. BeeSensible highlights those details in the text, along with the client's company number. One click turns them into a placeholder such as [NAME1], or removes them, and the legal question stays intact. The firm can also set masking to happen automatically when text is pasted or sent. A matter summary can be anonymised the same way before the file is shared.
If a lawyer mentions a matter name such as Project Kestrel in a prompt, it is highlighted once the firm has added it as a custom term.
Custom terms that fit here
- Project Kestrel Project
- Project Linden Project
- KS-0418 Code or reference
- Hartwell Holdings Client
GeminiMatter summary: acquisition
Matter number 2026/0418-HZ, client Veldkamp Groep (company number 34281907), contact Bram Kuiper.
The counterparty is represented by Annelies Bouwmeester. The purchase price is €2,750,000, payable in two instalments.
DeepSeek is not allowed here
Your organisation does not allow this tool for work. Use an allowed alternative.
Use instead
Open Microsoft 365 CopilotAlso allowed: CoCounsel
DeepSeek is allowed here, with limits
Your organisation allows this tool with limits. Only use it with anonymised data.
Use instead
Open Microsoft 365 CopilotAlso allowed: CoCounsel
No decision yet on DeepSeek
Your organisation has not made a decision on this tool yet. Do not share personal data or confidential business information here.
Use instead
Open Microsoft 365 CopilotAlso allowed: CoCounsel
Only enter public information here
Product example with fictional data.
4 Substantiate
Show the partnership and your insurer what the firm does.
The partnership wants to know what the firm does to keep client information out of AI tools, and the professional indemnity insurer asks the same. Each month or quarter you create a report: how many tools have a decision, how many critical details were adjusted before sending, and how often lawyers chose the approved alternative after a notice. Always for the whole firm, never per lawyer, and downloadable as a PDF.
More about SubstantiateNotices about tools
Shown when someone opens a tool without a decision, or one that is limited or not allowed.
Browser use only, counted at most once per tool per day.
Product example with fictional data.
A customer's view
"Everyone here knows you have to be careful with customer data. But that awareness fades when you're busy. Knowledge is no guarantee of behaviour. That's exactly why we use BeeSensible."
Debby Elfrink Operations director, Speck Pompen This customer works in a different sector.
Trust and getting started
Your data stays safe, and getting started is quick.
What happens to your data
- Text is checked on our own servers, hosted by the European companies Scaleway and Hetzner, and deleted straight away.
- The dashboard shows totals for the whole organisation, never a breakdown by employee. Figures only appear once five or more users are active.
- You get a data processing agreement (DPA). The product DPIA and security information are available on request.
How to get started
- Install the extension on a few workstations, or have IT roll it out centrally through Intune or Group Policy, on any plan.
- Employees get an explanation and short videos about what they'll see and what they can do.
Good to know
Questions we often get.
Who sees the list of our matter names and deal codes?
The firm's administrators manage the list. It is stored encrypted and never goes to the detection model. The figures only record that a custom term was found, never which one.
How does this fit professional confidentiality and the GDPR?
A lawyer's duty of confidentiality does not pass to an AI vendor, not even with a DPA. Putting a case file into an AI tool is also processing of personal data. Whether case information may go into a tool is the firm's call, tool by tool. The AI register feeds into your record of processing activities and your DPIA.
Does BeeSensible block AI tools?
Not on its own. People see what was found and what you decided about a tool. You decide whether someone can still go ahead with a tool that is not allowed, and whether masking happens by default. What happens after a highlight or a notice is counted, without content and without a name.
Does this work in Outlook?
Yes. The extension runs in Chrome and Edge, including Outlook on the web. The desktop app also works in Outlook on macOS and Windows; highlights then appear in the app's own window. The notice when someone opens a tool appears in the browser.
Does this replace our AI policy and training?
No, it builds on them. Your AI policy and training lay the groundwork. BeeSensible helps lawyers apply those rules while they work, with highlights in the text and your decision shown when they open a tool.
Start by seeing which AI tools the firm uses
Start with a few colleagues, or see it in a demo first.
14 days free, no credit card. Rolled out across your organisation within an hour.
