What a notice about an AI tool means
What the notice about an AI tool looks like, what the three statuses mean and how to switch to an allowed tool.
DeepSeek is not allowed here
Your organisation does not allow this tool for work. Use an allowed alternative.
Your organisation can make a decision about each AI tool, for example that a tool is allowed, allowed with limits or not allowed. When you open an AI tool in your browser that such a decision applies to, BeeSensible sometimes shows a notice with that decision. This article explains what the notice looks like, what it means for each decision and what your organisation sees of the notices. What you can do after a notice is something your organisation chooses for each decision; BeeSensible does not block anything by itself.
Transcript
On screen: Heading: "A notice from your organisation", labelled "Notice". A browser window on chat.deepseek.com. The page dims and a card appears with the BeeSensible logo and the word "notice". The card shows the label "Not allowed", the heading "chat.deepseek.com is not allowed here" and the text "Your organisation does not allow this tool for work. Use an allowed alternative."
When your organisation has decided on an AI tool, BeeSensible can show a notice as you open that tool. At the top is the decision, here Not allowed.
On screen: Heading: "The alternative your organisation chose", labelled "Alternative". Under "Use instead", the button "Open Microsoft Copilot" lights up. Below it is "Also allowed: Claude".
Under Use instead is the tool your organisation recommends. The button opens it in the same tab, and below it are other tools that are allowed.
On screen: Heading: "Continue anyway, or go back", labelled "Continuing". The button "Hold to continue anyway" is held down and fills up, and the card closes. The same card appears again, now with only a "Go back" button at the bottom.
To carry on anyway, press and hold the button at the bottom. What you can do after a notice is up to your organisation. If it has decided you cannot continue here, there is only Go back.
On screen: Heading: "A tool with a condition", labelled "Limited use". The address changes to perplexity.ai. The card shows the label "Limited use", the heading "perplexity.ai is allowed here, with limits" and the text "Your organisation allows this tool with limits. Use it only for public information, not for customer data." "Open Microsoft Copilot" is shown here too. The button at the bottom is held down, and the card closes.
For a tool allowed with limits, you read your organisation's condition word for word. Once you continue, the notice for that tool stays away for the rest of the day.
On screen: End card: the BeeSensible logo with the title "The notice for an AI tool".
What the notice looks like
The notice is a card in the middle of the page, with the BeeSensible logo and the word "notice" at the top. From top to bottom, the card shows:
- A status label: "Not allowed", "Limited use" or "No decision yet".
- The name of the tool, with a sentence or two of context.
- "Use instead", with a button for the alternative your organisation recommends, such as "Open Microsoft 365 Copilot". The button opens that tool in the same tab.
- "Also allowed:", with other allowed tools as small links.
- A low-key button at the bottom to continue anyway, or only a Go back button.
Every alternative on the card has been approved by your organisation. If you are not sure which tool you may use for a particular task, check with your IT or security team.
The notice for each decision
What the card shows, and whether you can continue, depends on the decision your organisation has made about the tool:
| Decision | What you see |
|---|---|
| Allowed | No notice. |
| No decision yet | Nothing by default. If your organisation switches this notice on, it includes "Only enter public information here." and you click Continue anyway. |
| Limited use | Your organisation's condition, word for word. To continue, press and hold Hold to continue anyway for a moment. |
| Not allowed | "Your organisation does not allow this tool for work. Use an allowed alternative." Below it, the hold button, or only Go back if your organisation has decided you cannot continue here. |
Once you continue, you will not see the notice for that tool again for the rest of the day. Your organisation decides for each decision whether a notice appears at all.
Why the notice names an alternative
A notice is meant to help you get on with your work. Besides your organisation's position, it therefore names an allowed alternative, so that you can carry on in a tool your organisation has approved.
What your organisation sees
Your organisation sees how often a notice was shown, how often someone then opened the alternative and how often someone continued anyway. These counts contain no names and no user IDs, and never what you typed.
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