When BeeSensible flags an AI tool
What the notice about an AI tool looks like, what each part means, and how to switch to an approved one.
Grok is not allowed here
Your organisation does not allow this tool for work. Use an approved alternative.
Sometimes, when you open an AI tool, BeeSensible shows a notice about it. This is guidance from your organisation, not a hard block. You stay in control.
What the notice looks like
The notice is a small card in the middle of the page, with the BeeSensible logo at the top so you know where it comes from. It reads top to bottom:
- A status chip. "Under review" or "Not allowed": the tool's status in your organisation.
- One sentence of context. Why you are seeing this, for example "Your organisation does not allow this tool for work."
- "Use instead", with one button. The alternative your organisation prefers, as a single button like "Open Claude". One click and you are working in a tool your organisation stands behind. The suggestions come from BeeSensible's catalog, but which one is offered first is your organisation's choice.
- "Also approved." Other approved tools, as small links under the button.
- A quiet way to continue. Continuing is always possible; how depends on the status, see below.
Approved tools never show a notice.
The two versions
Under review. The tool has not been checked by your organisation yet. The notice asks you to only enter public information here (no personal data). There is a plain "Continue anyway" button.
Not allowed. The tool falls outside your organisation's policy. To continue anyway you hold the button down for a moment. That is deliberate: it cannot happen by reflex, but the choice stays yours.
Why it works this way
Blocking tools outright tends to push people towards private accounts, which is worse for everyone. BeeSensible chooses a gentle nudge: it makes you aware, points you to a safer option, and leaves the decision with you.
Finding an approved tool
The notice itself is the shortest route: the "Open ..." button takes you straight to the preferred alternative, and the links under it list other approved tools. If you are not sure which tool to use for something, ask your IT or security team.
What your admin sees
Your organisation sees which AI tools are in use as aggregated counts, never your prompts and never tied to you personally. The point is to guide policy, not to watch individuals.