When BeeSensible flags an AI tool

Sometimes, when you open an AI tool in your browser, BeeSensible shows a notice about it. The notice reflects your organisation's decision on that tool, or the absence of one. It is never a hard block: you can always continue, and the choice stays yours.

#What the notice looks like

The notice is a card in the middle of the page, with the BeeSensible logo and the word "notice" at the top, so you know where it comes from. Top to bottom:

• A status chip with your organisation's decision: "Not allowed", "Limited use", or "No decision yet".
• A heading naming the tool, with a sentence or two of context.
• "Use instead", with a button. The alternative your organisation puts forward for this tool, as a button like "Open Claude". It opens the tool in this same tab.
• "Also allowed:" with other allowed tools as small links under the button.
• A quiet way to continue at the bottom. How depends on the status.

Every alternative on the card is a tool your organisation itself approved. Tools your organisation has approved never show a notice of their own.

#The three statuses

No decision yet. Your organisation has not reviewed this tool. The notice reads: "Your organisation has not made a decision on this tool yet. Only enter public information here. No personal data or confidential business information." At the bottom sits a plain Continue anyway button.

Limited use. Your organisation allows the tool, within limits it wrote itself. That condition appears on the card word for word. To continue, you press and hold the Hold to continue anyway button for a moment.

Not allowed. The notice reads: "Your organisation does not allow this tool for work. Use an allowed alternative." Here too you hold the button for a moment to continue. That is deliberate: it cannot happen by reflex, but the decision remains yours.

Once you continue, the notice stays away for that tool for the rest of the day.

Whether a status shows a notice at all is also your organisation's call: the notice is switched on or off per status.

#Why it works this way

Blocking tools outright pushes people towards private accounts, and the usage disappears from view. BeeSensible goes for a gentle nudge instead: you see where your organisation stands, you get an allowed option handed to you, and the decision stays with you.

#Finding an allowed tool

The notice itself is the shortest route: the "Open ..." button takes you straight to the alternative, and the links under it list the other allowed tools. Not sure which tool you may use for a task? Ask your IT or security team.

#What your admin sees

Your organisation sees how often a notice was shown and how it ended: alternative opened, or continued anyway. Those counts carry no name or user id, and never what you typed. The point is to steer policy, not to watch individuals.