Insights: how AI is used across your team
See which AI tools your team uses, how often, and what for. Anonymous and at organisation level.
The AI Tools module gives your organisation a clear picture of which AI tools your team actually uses, how risky each one is, and what to do about it. It does not block access: it makes shadow AI visible, helps you set policy per tool, and guides people towards safer choices.
It has three screens: Insights (this page), the Inbox for triaging newly discovered tools, and the Catalog for reviewing risk and setting policy.
What Insights shows
Insights is the at-a-glance view of AI use across the organisation, all anonymised and never tied to individual users:
- Prompts sent, AI tools in use, newly discovered, and total visits for the period, along the top.
- AI tool usage over time, so you can see whether adoption is climbing or a new tool is spiking.
- What AI is used for: a breakdown by use category.
Use the time tabs to change the period. The signal is usage, not text: no message content is ever captured.
What AI is used for
The use-case panel answers the question behind the counts: not just that people use AI, but what for. Prompts are grouped into use categories: coding and technical, summarizing, marketing and content, writing communication, translating, analysis and knowledge, and rewriting and editing.
Pick a category on the left and the right panel shows which tools carry that work, with a share per tool. That drill-down is what makes the panel actionable: if translating turns out to run through a consumer tool, you know exactly where an approved alternative would land best.
Reading the numbers
A rising "newly discovered" count usually means a new tool is spreading by word of mouth, worth a look in the Inbox. A category climbing in "what AI is used for" tells you where AI is becoming part of how people work, which helps you decide where an approved, safer tool would land best.
What stays private
Only tool names and usage counts reach the dashboard: no message content, no screenshots, no user text. Insights reports patterns at organisation level, never individual people. The detection side (Realtime Privacy) is completely separate and never passes content to the AI Tools module.