Detection profiles
Which data BeeSensible recognises in apps and documents, and how strictly: levels per data type, the default profile and where a profile applies.
Which data BeeSensible recognises in apps and documents, and how strictly
A detection profile sets, for each data type, whether BeeSensible treats it as sensitive and how strictly it highlights it. There is one kind of profile for apps and documents: you assign a profile to the apps it should apply to, and Documents is a target just like any app. This lets you, for example, be stricter in an AI tool than in your email, or treat documents differently from messages. You find the profiles under Policy > Detection profiles, on the Profiles tab.
Detection profiles in the dashboardThe profile list, with each profile's data types, its critical count and where it applies.Transcript
On screen: Heading: "What a profile decides", with the label "Detection profiles". The "Detection profiles" page in the dashboard, with "Which data BeeSensible recognises in apps and documents, and how strictly", the button "New profile" and the tabs "Profiles" and "Custom terms". There is one profile: "BeeSensible default", with the label "Default" and the text "Applies to every app and document without its own profile." At the end the button "New profile" lights up.
A detection profile decides for each data type whether BeeSensible recognises it and how strictly it highlights it. You find the profiles under Policy, Detection profiles.
On screen: Heading: "Where the profile applies", with the label "New profile". A form "New profile". "Public AI tools" is typed under "Profile name". Under "Apps and documents" are ChatGPT, Claude, Gmail and Documents, each followed by "On Default". ChatGPT and Documents are ticked.
Click New profile, give it a name, and under Apps and documents tick where it should apply, for example an AI tool or Documents.
On screen: Heading: "Detection and level per data type", with the label "Levels". A card "Which data to recognise", with the legend "Standard: yellow highlight" and "Critical: red highlight, high visibility". A table with the columns "Detect" and "Level" has the rows Name, Phone number, IBAN and BSN (the Dutch citizen service number), each with a switch. At first all four are on Standard; then IBAN and BSN are set to Critical. At the bottom is the button "Save profile", which lights up.
For each data type you switch Detect on or off, and choose Standard as the level, with a yellow highlight, or Critical, with a red one.
On screen: Heading: "Saving the profile", with the label "Saving". The list of profiles returns, with the new profile below "BeeSensible default": "Public AI tools: Applies to ChatGPT and Documents."
After Save profile, the profile applies to what you linked. Everything you do not link stays on the default profile.
On screen: End card: the BeeSensible logo with the title "Setting up a detection profile".
The default profile
The profile labelled Default applies to every app, and to documents, as long as they are not assigned to another profile. If you assign an app, or Documents, to another profile, only that target follows the new profile and everything else stays on the default.
Every organisation starts on BeeSensible default, the profile BeeSensible provides. You cannot edit that profile yourself. To change it, click Customise: you get a copy called BeeSensible default (customised), which becomes the default once you save it. Set default makes any other profile the default.
Levels for each data type
For each data type you switch Detect on or off and choose a Level. The level sets which highlight the employee sees, in the browser, in the desktop app and in documents.
| Level | Highlight |
|---|---|
| Standard | yellow |
| Critical | red, high visibility |
| Off | none |
The list holds all 65 data types that Bombus knows, grouped into 11 categories, which are listed in The detection engine. Group by category lets you switch a whole group, such as Financial or Medical, on or off at once. Enable all and Disable all apply to whatever is visible at that moment, so they also work on the results of a search.
Create a profile
Open the form
Click New profile. To start from an existing profile, open it and click Copy.
Name it
Fill in a Profile name; that name appears in the list and in the AI register. Under Description (optional), write what the profile is for, such as "For EU customer data".
Choose where it applies
Under Apps and documents, tick the targets the profile should apply to. If you tick Documents, the profile applies to everything people anonymise, in the dashboard, in the extension and in the desktop app. Each target shows where it currently belongs: On Default, or Moves from followed by the name of its current profile. For apps labelled Web + desktop, the profile also applies in the desktop app.
Choose which data it recognises
Under Which data to recognise, next to Start from:, pick Default to take over the default profile's choices, or Blank to start with everything off. Then set Detect and Level for each row. Search data types finds a type by name or by category.
Save it
Click Save profile. The bar at the bottom of the form shows how many data types, critical types and apps the profile has.
In the AI register, the Detection profile column shows which profile applies to a tool, and the tool's history records every change of profile.
Custom terms in a profile
Alongside the Sensitive data tab, every profile has a Custom terms tab. There you set, for each category such as Project, Business relation or Person, whether your organisation's own terms are detected in this profile, and at which level. You manage the list of terms itself through Manage list, as described in Custom terms.
The No detection profile
BeeSensible does not scan apps that are in the No detection profile, so the employee sees no highlights there. If you remove an app from this profile, it falls under the default profile again.
The app I want to assign is not in the list
An app appears in the list once the extension has reported activity in it. If an app your colleagues use is missing, click Request an app at the bottom of the list. More on this is in Apps and websites.
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