Inviting your team
How to invite many people at once with one role for the whole batch, and how to see for each address what happened to the invitation.
As an admin, you invite colleagues from the Organisation page in the dashboard. You add all the addresses in one go and choose a single role for the whole batch. The recipients then install and activate BeeSensible themselves from the email they receive, and the members list shows you how far each person has got.
Open the invite dialog
Click your name at the bottom left of the sidebar, choose Organisation and click Invite members above the members list.
Add the addresses
You can paste a list into the Email addresses field and press Enter, type the addresses one by one, or read in a file with Import CSV. Commas, semicolons, spaces and line breaks all work as separators, so a list copied from a spreadsheet or an email can usually be pasted as it is.
Each address becomes a chip that you can remove on its own. The dialog removes duplicate addresses and skips invalid ones, and shows a warning in both cases.
Pick the role for the batch
Role
| Role | What it means |
|---|---|
| Member | Uses the browser extension and the desktop app. No dashboard access. |
| Admin | Manages the organisation in the dashboard and receives an email to set a password. |
The role applies to everyone in this invitation. You can change it for individual people later in the members list. Preview email shows in advance what the recipients will receive. The language of that email follows the Default language in the organisation settings.
Check the seats and send
The dialog shows how many seats you still have free. Each new member takes a seat straight away, even before they have signed in. If you do not have enough seats, you can buy more without leaving the dialog. Then click Invite.
What the recipient receives
Members get an invitation email with the store links for Chrome and Edge. They sign in with Google, Microsoft, their work account or their work email address. If they choose their work email address, they receive a sign-in link by email and do not need a password. Admins also receive a separate email for setting their password.
If you have connected an identity provider, you do not need to invite colleagues whose address is on your verified domain. They become members automatically the first time they sign in with their work account. Managed rollout explains how to set this up.
After you send
An invited member shows as Pending in the members list until they sign in for the first time. The status then changes to Active, with a tick for each client (Edge, Chrome, Desktop) in which the member has activated BeeSensible.
Someone still has not started after a few days
Choose Actions → Send install reminder in the members list. You can do this once every 24 hours per member. If no email arrives at all, ask your IT department to let mail from BeeSensible through.
Members, roles and seats explains how to manage your team once people have joined.
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